At Smart RCM Solutions, we understand that accurate charge entry is a critical foundation of the revenue cycle. Even minor errors in this stage can lead to claim rejections, underpayments, or delayed reimbursements. Our dedicated charge entry services ensure that every billable service is recorded with precision, properly coded, and submitted promptly—giving your practice the best chance to collect every dollar it deserves.
✅ What Is Charge Entry in Medical Billing?
Charge entry refers to the process of inputting patient and service information into a billing system so that claims can be generated and submitted to payers. This includes:
- Patient demographics
- Date of service
- Provider and location details
- CPT/ICD/HCPCS codes
- Modifiers
- Fee schedule alignment
- Insurance details (primary/secondary)
Accurate charge entry is essential to create clean claims and avoid delays or denials.
🔍 Our Charge Entry Process
We follow a structured, error-free workflow to ensure speed and accuracy:
📄 1. Superbill/Encounter Form Review
We carefully examine the encounter sheet or superbill for procedure codes, diagnoses, and provider notes.
📥 2. Data Entry into Your Billing System
Our team inputs all required fields with precision, cross-verifying CPTs, modifiers, and ICD-10 codes.
🎯 3. Insurance Verification Check
We confirm active insurance coverage before submission to reduce rejections.
🧾 4. Code Validation & Fee Schedule Matching
Charges are validated against your custom fee schedule and payer contracts.
🚀 5. Batch Creation & Claim Submission Readiness
Claims are prepared for electronic or paper submission based on payer preference.
🩺 Specialty-Specific Expertise
We tailor charge entry workflows for over 30+ medical specialties, including:
- Cardiology
- Dermatology
- Pediatrics
- Mental Health
- Pain Management
- Gastroenterology
- Physical Therapy
- Orthopedics
- And many more
We understand procedure-specific nuances, modifier usage, and payer guidelines relevant to each specialty.
📈 Benefits of Our Charge Entry Services
✅ Accurate and Error-Free Submissions
✅ Faster Reimbursement Cycles
✅ Reduced Claim Rejections & Denials
✅ Improved Coding Compliance
✅ Integration with Your Existing EHR/Billing Software
✅ HIPAA-Compliant and Secure Data Handling
🔄 Integration with Your Workflow
Whether you use AdvancedMD, Kareo, eClinicalWorks, Athenahealth, DrChrono, or other platforms—we integrate seamlessly to enter charges directly and securely. You can share patient data via:
- EHR access
- Superbill uploads
- Excel/CSV files
- Secure portals or emails
🙋♂️ Frequently Asked Questions (FAQs)
Q1. What turnaround time do you offer for charge entry?
We typically complete charge entry within 24–48 hours of receiving the encounter data.
Q2. Can you work with our existing billing or EHR software?
Yes. We integrate with most systems or adapt to your current workflows with no disruption.
Q3. Do you handle charge entry for complex procedures?
Absolutely. Our team is trained in handling multi-level surgeries, procedures requiring multiple modifiers, and bundled/unbundled services.
Q4. How do you ensure data accuracy and compliance?
Each entry goes through a dual-review process before claims submission to eliminate errors and maintain compliance.
📞 Get Paid Faster with Smart, Accurate Charge Entry
Let Smart RCM Solutions handle your charge entry with the accuracy, speed, and professionalism your practice deserves. Focus on care—we’ll handle the claims.
📞 Call Us: +1-725-245-5971
📧 Email: [email protected]
🌐 Visit: www.SmartRCMSolutions.com